Creating and managing bookings via Call Center

Personal Booking Links

Locating bookings and customers

Resolving conflicting shift patterns

Locations overview

Creating pre and post appointment questions

Changing the staff member or resource on an upcoming booking

Adding attendees to existing and upcoming bookings

Rescheduling and canceling bookings

Blocking out time on the calendar

Creating appointment bookings

Calendar overview

Parent and Child level overview

Using Check In for appointments

Editing and removing staff members

Configuring availability by method

Creating staff members

Creating and managing staff availability

Creating availability for multi-location staff

Creating and editing Services

Private services

Configuring the reservation workflow

Updated 2 years ago by Ibrahim Lambat

What is the reservation workflow?

The reservation workflow is a feature that enables clients to set up reserved services requiring confirmation of customer attendance. Customers will be notified of the appointment and requested to confirm their attendance via the appointment reminder email. Additionally, reserved services are inverted in colour, making it easier to visualise a reserved vs confirmed appointment in Studio.

Benefits

Implementing an automated appointment reminder and confirmation of appointment system can provide several benefits. Firstly, it can reduce the number of no-shows, ensuring appointment slots can be reallocated and staff only wait for customers who arrive. Additionally, it can improve the use of staff time and reduce administrative hours by eliminating the need to chase customers to confirm their attendance.

Creating a reservation service

Follow the steps below to create a reservation service:

Login to your JRNI admin account.
From the left-hand menu, select Your Business > Services.
Click the name of the service to load the Service Profile page.
Select the Advanced tab.
In the Advanced menu, select 'Take Reservations' under Non-Members Appointment.
In the Advanced menu, select 'Customer and Admin can confirm' under Confirmable By.
Select the 'Save' button.

Creating a reserved appointment

Making a booking using the ‘New Booking’ button

Follow the steps below to create a reserved appointment:

Log into your JRNI account and child location.
Navigate to the Calendar page and click New Booking in the top right corner.
Select the Service from the drop-down menu. In this instance, the reservation service will be set up.

Based on the selected service, the user interface will dynamically change, adding the type of booking to the booking flow. By default, it will be set as a reservation.
Complete the booking flow to create a reserved appointment.

Reserved services are inverted in colour, making it easier to visualise a reserved vs confirmed appointment.

How does a customer confirm a reservation?

The customer will receive an appointment reminder email reminding them about their appointment but also requesting them to confirm their attendance.

When the customer selects the 'Confirm now' button, it will confirm their attendance and change the appointment status from reserved to confirmed.

Still have questions?

If you have any further questions about configuring availability by method, please contact JRNI Customer Support, who will be happy to help.